As a training manager assigned to numerous Epic training project across the country, one of the most significant challenges when leading Epic training projects is integrating the needs of Epic training with the organization’s Learning Management System (LMS). A guiding principle for Epic training is no training, no access. To assign, deploy and track training, the LMS is the critical tool for success. At times it may feel like a necessary evil, but don’t fall into that negative mental trap.
The LMS is a software program used by healthcare organizations for deployment, documentation, tracking, and reporting of training. There are many different LMS vendors, and each LMS has its variation in functionality. I asked my peers to tell me their first thoughts when they hear LMS. The results were similar - “difficult,” “challenging,” “pivotal to success,” “critical to success,” “scary,” “breaking point,” “critical aspect of training,” “necessary evil.”
In simplistic terms, The LMS is used in healthcare organizations to deploy mandatory regulatory training encompassing fairly, straight forward assignments to employees. Epic training assignments entail many variables and complexities. Typically, a student learning plan is created, which consists of multiple components – pre-requisite elearning, in-person classroom session(s), and a post-training exam or end user proficiency assessment. Most organizations that I have encountered have supported Epic’s recommendation for no training, no access. Completion of Epic training typically equates to successful completion of the entire learning plan package, although this could vary by organization.
An additional aspect that increases complexity for Epic training projects is accurately identifying the appropriate student groups for which learning plans. Epic training is role-based training and varies by application and specialty. Epic security does not necessarily equate with organizational job titles. Also, there may be instances when the role varies by location or department. Determining student groups for Epic learning plan assignments is quite challenging. The nuances can be overwhelming. As a result, I have experienced love/hate feelings for the LMS on different projects.
Unfortunately, the LMS work is one of the most significant and most critical components of a successful Epic training project. So, what can you do to make the LMS your friend when preparing for Epic training? The list is long, but I have identified a few key points for you to consider as starting points.
Hopefully on your future projects, using these tips will lessen anxiety and promote friendly feelings for the LMS. Wait … what about LMS reports for tracking end user registrations, progress toward completion of assigned learning plans, and actual completion of learning plans? Timely and accurate LMS reports are critical to the success of an Epic training project. However, this will have to be a discussion for another day.
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