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No training, no access. That’s the mantra Epic recommends, and most organizations adopt when it comes to users “earning” their access rights to Epic. With thousands of eager students, how do you assign, deploy, and track training? A Learning Management System (LMS) is a critical tool for your success and must be built into your training journey.

An LMS helps healthcare organizations deploy mandatory regulatory training. In simple terms, it enables you to assign training to different user groups and track their learning progress and outcomes. There are several LMS vendors, each with unique functionalities, but ultimately, your success depends on integrating your Epic training program with your LMS.

So, how do you get the most out of your learning management system? Take time to review these steps to promote learning, change adoption, and ultimately readiness for day one of Epic.

  1. Develop a collaborative relationship with your LMS team.
    Working together as one comprehensive team promotes shared goals and responsibilities. The LMS team needs your expertise just as much as you need theirs! Developing positive relationships early on will fuel your success.
  1. Align your LMS project plan with your Epic training goals.
    With the LMS team, develop an LMS project plan that supports your Epic training milestones. When building the LMS, consider your Epic training curriculum development, MST build, and Credentialed Trainer programs. Your LMS project plan should include some of these key line items: create and assign learning plans, identify rooms, identify registration milestones, identify student groups, develop a communication plan and timeline, and determine the frequency of reports.
  1. Determine student groups.
    Determining student groups for Epic learning plan assignments can be overwhelming. Epic training is based on role and varies by application and specialty. More importantly, Epic security does not necessarily equate with organizational job titles. There may be instances when the role varies by location or department. Your LMS team will help you create a clear distinction and organization for learning journeys.
  1. Circulate Course Catalogues
    A student learning plan consists of multiple components – pre-requisite eLearning, in-person classroom session(s), and a post-training exam or end-user proficiency assessment. The course catalog is an essential tool for helping students understand their learning journeys and how their training fits into broader organizational goals. It also generates excitement. After all, isn’t learning fun?
  1. Use LMS reports to track success.
    Learning management systems provide reports on end-user registrations, progress toward completion of assigned learning plans, and the actual completion of learning plans. These reports will be critical to the success of your Epic training and should be used as part of broader, transparent communication on your organization’s progress.

Optimum Healthcare IT offers top-rated KLAS training and support solutions to assist organizations in bringing their systems live and ensuring your users are properly trained. If you are interested in learning more about our services, please click here or contact us today.

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