Skip to main content

A holistic approach to comprehensive IT solutions for healthcare.

Background

Scripps Health is a private, nonprofit, integrated health system in San Diego County. Scripps operates five acute care hospitals as well as four Emergency Rooms (ER), three urgent care centers, primary care centers throughout San Diego County, over 60 medical and surgical specialties, home health services, and health education classes and support services.

Challenge

In 2015, Scripps Health chose Epic for its electronic health records (EHR) system. The selection of Epic allowed for full integration of Scripps hospitals and ambulatory sites, as well as providing secure data exchange with external groups that use other EHRs. The challenge faced by Scripps was that the go-live of Epic was decentralized across 1,440 square miles. Scripps needed a partner who has experience managing go-lives with complex logistical needs. Scripps selected Optimum Healthcare IT to provide implementation support for 3 Waves of go-lives starting in 2017, including logistics management.

The complexities of this project were enormous. We needed a partner that had depth & breadth in the Epic implementation space and selected Optimum for these activities. They brought hundreds of resources to bear and were flexible in terms of meeting unanticipated needs as they became known across the health system. They managed the logistics completely with no noticeable impact on the business and clinical operations. They were clear on what they would deliver and executed on those deliverables in all respects.

Clark Kedley, MBA, CHCIOAssistant Vice President, Information Services

Solution

To assist Scripps Health with their Epic Go-Live, Optimum provided training management support, operational readiness advisory, which included super-user development, physician advisory services, command center/call bank management and staffing, dispatch center management, and end-user support, including management and scheduling. The management of resources relied on the scheduling feature of Optimum’s proprietary tool known as Skillmarket. The scope included all core clinical applications, as well as patient access-revenue cycle applications. Special teams were deployed for preference card build, shadow charting support, the legacy system to Epic In-Basket conversion, and user adoption sessions across all roles. Our management team completed peak staffing assessments for all in-scope departments to ensure the appropriate numbers for support to include the correct application and integration knowledge. ATE support was provided for four weeks in a tapering fashion with increasing end-user confidence and decreasing numbers of issues identified.

3
Waves Covering 2 Years
18000
End-Users
1092
Total Resources

Click the button below to see the results of this project.

Subscribe to The Optimum Pulse

Make sure to subscribe to our Linkedin Newsletter, “The Optimum Pulse” for the latest news and updates in healthcare IT.

Subscribe on LinkedIn
Optimum Pulse News Blog Optimum Healthcare IT

You can also follow us on LinkedInTwitter, and Facebook to join the conversation.

Share This Case Study

Larry Kaiser

Chief Marketing Officer

Close Menu